Management Assistant

BRUSSELIAndere sectoren

Functieomschrijving

Reception

  • Greet and guide visitors, delivery persons, ensure building security protocols
  • Answer phone, direct calls, take messages where appropriate
  • Manage printer levels, order stationary & catering supplies

Travel organization

  • Plan and book travel arrangements: trains, flights, hotels, drivers, …
  • Make bookings and take care of check-in for travellers
  • Keep track of team’s travel preferences, loyalty accounts

Administrative, personal and IT support

  • Provide administrative support to both management and the investment team
  • Support standard IT software and hardware maintenance procedures

Secretariat and documents processing

  • Maintain executive’s agenda and assist in planning appointments and meetings
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, etc.)
  • Facilitate the accurate and timely writing, editing, and preparation of documents from draft to distribution
  • Maintain electronic and paper records ensuring information is organized and easily accessible

Building management

  • Organize / supervise building maintenance from A to Z
  • Point of contact with the other building occupants
Profiel
  • Certificate in office administration or other suitable education complemented by a proven experience.
  • Knowledge of IT: very good knowledge of software such as Word, Excel, PowerPoint, etc.
  • Languages: excellent command of French and English. Knowledge of Portuguese is a plus.
  • 3-5 years of experience in a similar position
  • Some corporate experience is a plus
  • Seeking small team & family office environment
  • Attention to detail and ability to manage deadlines
  • Strong multi-tasker, adaptable
  • Strong presentation / communication skills
  • Initiative taking, positive individual
  • Flexible, occasionally (a few times a year) work on the weekend (for example, to issue boarding passes if a team member is traveling).
  • Excellent personal relations and autonomy
  • Desire to review & improve processes and organization
Organisatie- en afdelingomschrijving We are looking for a MANAGEMENT ASSISTANT for a company located in Brussels (Ixelles).Aanbod Offer :
  • A permanent contract before an interim period
  • A various and interesting opportunity in an international company located in Avenue Louise, Ixelles
Heb je nog vragen?
Sarah Doucet Consultant Office Select Mont-Saint-Guibert +32 10 75 05 34
Management Assistant Vacature informatie
90858
Verkoop & inkoop
Vast contract
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