Executive / Management Assistant

BRUSSELITextiel, confectie, mode I Andere sectoren I Vastgoedsector

Functieomschrijving

Secretariat and documents processing
* Maintain executive’s agenda and assist in planning appointments and meetings
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, etc.)
* Facilitate the accurate and timely writing, editing, and preparation of documents from draft to distribution
* Maintain electronic and paper records ensuring information is organized and easily accessible

Building management
* Organize / supervise building maintenance from A to Z
* Point of contact with the other building occupants
* Travel organization : plan and book travel arrangements: trains, flights, hotels, drivers, …Make bookings and take care of check-in for travelers and keep track of team’s travel preferences, loyalty accounts

Administrative, personal and IT support
* Provide administrative support to both management and the team
* Support standard IT software and hardware maintenance procedures

Reception
* Greet and guide visitors, delivery persons, ensure building security protocols
* Answer phone, direct calls, take messages where appropriate
* Manage printer levels, order stationary & catering supplies

Profiel
  • Certificate in office administration or other suitable education complemented by a proven experience.
  • Knowledge of IT: very good knowledge of software such as Word, Excel, PowerPoint, etc.
  • Languages: excellent command of French and English
  • 3-5 years of experience in a similar position
  • Some corporate experience is a plus
  • Seeking small team & family office environment
  • Attention to detail and ability to manage deadlines
  • Strong multi-tasker, adaptable
  • Strong presentation / communication skills
  • Initiative taking, positive individual
  • Flexible, occasionally (a few times a year) work on the weekend (for example, to issue boarding passes if a team member is traveling).
  • Excellent personal relations and autonomy
  • Desire to review & improve processes and organization
Organisatie- en afdelingomschrijving Our client, located in Brussels (Ixelles), is looking to hire an :

Executive / Management Assistant (French/English)
to provide administrative, logistic and organizational support to the CEO and its team. You will be the greatest actor/actress to ensure the daily operational management of the office.
Aanbod Offer :
  • A permanent contract after an interim period
  • A various and interesting opportunity in an international company located in Avenue Louise, Ixelles
Heb je nog vragen?
Nathalie Naveaux Directeur Régional Wallonie Select Mont-Saint-Guibert +32 10 75 05 32
Executive / Management Assistant Vacature informatie
90858
Administratieve ondersteuning & secretariaat I Verkoop & inkoop
Vast contract
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